- “Wrong phone number”
- “The company was acquired”
- “Wrong title”
- “I have duplicates”
- “The data is old”
- “The emails don’t work”
- “My CRM data sucks”
- “I just called someone who’s been dead for a year”
If you’ve heard any of the above comments or something similar; you have a CRM problem. Are their solutions to these problems? Yes, however; today I will give you a deeper understanding of WHY the problem occurs. Many good vendors exist to solve the problems listed above. I want to arm you with a deeper insight, the WHY.
If you understand the WHY, you will be able to:
- Have a deeper understanding to the nature of the problem
- Remove unrealistic expectations (solve the problem, don’t chase a rainbow)
- Define best practices to minimize bad data
- Be informed when choosing a vendor (flashy interface does not solve THE PROBLEM)
- Understand how your CRM decisions effect CRM data
- Help you be an advocate for change management within your organization
- Make you a more informed client (some vendors will like this, others will not)
So what is the WHY?
Contact data decays
If you have a short attention span, if you are brilliant, or have limited reading time, we are done here. That’s all you need and you know what I am going to say in the long answer. Thanks for reading.
First, let’s establish a baseline from the US Department of Labor.
The national average tenure across all jobs in the US is 54 months. That breaks down to 1.85% per month of job attrition. For high-demand IT workers the tenure is shorter with 3% monthly job attrition rate. The rate for Silicon Valley start-ups is almost ridiculous with the average tenure being just over a year.*
*Not from DOL. garnered from several Venture Capital blogs…take it as an extreme example.
A full year of data decay – base factors
A month at a glance does not show the full picture when factored across an entire year. Look at the picture across a year’s time.
When reviewing an entire year, data will decay at about 12%. However, that does not take into account many additional factors including: (more…)
Social networking is going to die. This article is about how it will happen.
The focus for this article will be business social networking. If you are worried about your Facebook friends and photos and the life sucking that goes on in personal social networks, don’t worry, they will be around for awhile. They will be dying a totally different death. That will have to be a future blog posting. Ask me over a beer and I will explain it.
Ask three people to define business social networking and you will get three different answers. Try it. Going even further, I hypothesized that you ask ten different people about the benefits of business social networking, you will get ten different answers. I was recently inspired by a quote attributed to Steve Jobs about dogma as “Being satisfied with the results of other peoples thinking.” This article will be as dogma free as possible. While I can’t help being influenced by everything that is being written about social networking, I have come up a few unique conclusions.
1. LinkedIn is not a social network. Most of my contacts are either in a sales or recruiting role. In the early days, the premise behind LinkedIn was that you can connect to many people through a chain of trusted referrals. It does not matter what the creators of LinkedIn claim it to be. LinkedIn was founded on the idea that you can go through a series of trusted connections to network with a target person. It was a noble idea, however, LinkedIn is now controlled by the mob. The real question is… how are the majority of people using LinkedIn? The answer: Get as many connections as possible, build as big a network as possible. Next, when you find someone in LinkedIn that you want to connect with, read their background and connect directly.
LinkedIN is a social database.
2. Social CRM is a buzz word.
The community aspect of SocialCRM is aptly named. Unfortunately, the average person confuses the community, group and collaboration aspects of SocialCRM with popular social networking sites like LinkedIn. They are different.
SocialCRM is not concisely defined.
When everyone is copying what everyone else is thinking, you get a buzz word. Fun to report, you don’t need to think too much to find other articles to read, alter and republish. Read about Social CRM and then write about Social Recruiting. It goes both ways. But what is Social CRM? SOCIAL is the base part of the equation.
Unfortunately SocialCRM is being used as a catch-all phrase and it is confusing the consumer. For clarity, SocialCRM should be broken into 2 distinct terms. Here is a way to clarify thinking and talking about it.
CollaborationCRM – Denoting the functions within a CRM that allow group collaboration, community connection and project sharing. Salesforce chatter is a good example.
SocialCRM – Connectivity to existing social networks like LinkedIn. This is the definition, when polled, that most people believe social CRM to be. (Straw poll yielded 9 out of 10 assuming this definition).
Social Linkage – defined below
The current implementions of Social CRM (as defined above) defeat the purpose of having a CRM. The best implementation of a CRM is when the CRM is self-contained. Art Papas, CEO of Bullhorn, an Applicant Tracking System (recruiter CRM) describes it well. “Our clients live inside Bullhorn”. The best CRM should have everything the users need, inside the CRM.
Example: you click on a LinkedIN link next to a contact record in your CRM. What happens? A browser page opens and you are in a separate web page, disconnected technology, outside your CRM. This is Social Linkage, not social CRM. Bad process.
If a CRM is implemented correctly, you should not have to leave the CRM to perform important tasks.
Most of what is touted as Social CRM today is simply Social Linkage. Social CRM sounds better, sounds integrated, but in every case I have seen…it is not. What is the challenge here? Until LinkedIN and Facebook and all the other networks allow tighter integrations, social linkage will be all that we have. LinkedIN wants you to stay on LinkedIN, Facebook wants you on Facebook. Salesforce wants to be able to say they have connection to LinkedIN.
3. Marketing, not sales, is driving “the idea” of Social CRM
If you look at who is pushing the SocialCRM idea, it is marketing. The dream: Having EVERY contact in your CRM mashed up with all social network information. This would be great for marketing and market segmentation, but unnecessary for sales. The Reality: Click, click, and more clicks. The current state of SocialCRM is, at best, Social Linkage. The reality does not match the dream. Marketing is pushes the dream and leaves sales stuck with the reality.
If you have a question about what sales thinks about “Social CRM” as it relates to social network data, look at the ratings The LinkedIn plugin got on salesforce CRM. Don’t get me wrong, I am a fan on LinkedIN. Visionary concept, great source of data, however, it is not seamless with CRM. If anything the combination is anti-social CRM.
Attn marketers: Your focus should be social media, let sales people worry about and define SocialCRM
4. Social Agents will replace Social CRM. Social CRM/Social Linkage tries to solve the problem of having “an answer” for every contact in your CRM. Every contact that you can view in your CRM will, if available, have a link to external social network profile(s). Services like RapLeaf aggregate multiple social network links associated with a specific person. Due to the sheer volume of information, mashups are not always correct due to the ambiguous nature of contact information. The end result: You click on multiple different links in your CRM and open multiple disparate sources of information. Even when the links are correct you get Another Bad process.
Enter social agents.
The best products are built from dreaming an ultimate scenario. Then, working backwards to what is possible. If there were no constraints…What is the ultimate potential of Social CRM? Answer: Every CRM contact has real-time social network information from all social networks. This information would not be linked, but mashed up inside the CRM. This is not happening. Why? (1) It is not in the interest in the Social Network (really social database) to make the information free and fully available. (2) The incentive chain of $ is not there.
So if it is a bad idea to pre-populate social network information for every contact in your CRM, what should be done? On demand, social agents.
The average sales rep engages 10-20 contacts per day. A real-time, on-demand social agent is fully capable of making a real time extraction of social network information, mashing that information up inside the CRM and presenting it in a usable format for a sales rep. This is what sales wants.
Conversely, I have seen a sales reps presented with a CRM that has Linkage to social networks. While the potential is exciting to the sale rep, they are fired up about the available information available, usage drops off dramatically.
As soon as marketing starts thinking and stops listening to reporters & consultants (who listen to reporters), demand for social agents will proliferate.
5. Social Data comes in 2 distinct flavors
Where someone went to college will never change. It is a fact, fixed in time. Where someone currently works is a fluid social data point. A fixed social data point only needs to be found and stored once in a CRM, whereas fluid data points require social agents to keep them updated.
Fixed and fluid social data points should be treated differently. Why is this important to understand? Treating fluid and fixed data points, with different agents reduces the refresh and load on the technology infrastructure that empowers social agents. In addition, what can be done with the result of social agents varies based on the information being fixed or fluid.
Last thought. Adding a human-verification element, to cement data accuracy, is realistic on a fixed data point. Scan once, verify and store forever.
6. Social Intuition will evolve from social agents
Once we have on-demand social agents, then what? Take a mind walk: We now have a CRM, where, on-demand, or slightly before (predictive system) social network information is extracted, parsed and mashed up inside the CRM. No need to live anywhere but the CRM. A dream of efficiency.
Now that I have all this information about someone. How do I leverage it? The fact that someone went to the University of Miami (The Hurricanes) is something that would be in social network profile. Thus, via a social agent, I would have the University of Miami as a data point in the CRM. However, would I know the UM mascot is the Hurricanes? Would I know the score from the football team the night before? Would I know the weather in Miami that day? The answer to all these questions is no.
Enter Social Intuition
Social intuition is a combination of social network data points combined with real-time agents to gather additional talking points. The prerequisite for performing this type of mash-up is (1) Aggregated & scored data from Social Networks (2) Highly accurate fixed data points (i.e. Mascots for every college) and (3) Intelligent agents that leverage, fixed data points with social data points to “intuit” additional information.
7. Company-centric (NOT contact-centric) social mash-ups will prevail
Even with the proliferation of social networks, the average person has just a few, if any data points about them. Multiply that by the number of people at a company and patterns emerge. Patterns that would not be apparent in the microcosm of one person. The best approach in sales is to engage multiple points of contact (people) at a company on the onset of first contact. This approach is called Sphere of Influence Selling and is well documented in The Sphere of Influence Selling webinar.
Remember: You talk to people, but the company writes the check.
8. CRM Socialbases become the ultimate silos
The most valuable list is the list that no one else has. Think about it.
The most unique set of data is inside your CRM. Don’t worry about the world, just about your clients and the companies you want to sell to. Gather rich data from social networks and other sources and combine it with your CRM. The future king of all data sets will not be inside social networks. Companies will mash data from social networks and combine it with conversation history, notes, purchasing habits, etc.
CRM Socialbases will be built on a combination of Fixed and Fluid social data points.
The value of any list can be scored based on data quality & competitive advantage. For example, LinkedIN has great data, but it is it exclusive? No. Anyone with a bunch of connection can get to the names of almost everyone.
9. Things to watch
Bleeding edge: Watson. An IBM supercomputer that will, in the coming months, be competing with top Jeopardy players. In initial testing, it beat the average player, that were winners, on the Jeopardy TV show. 5 years ago this was not possible. Watson is an answer machine. What happens when you connect an answer machine with your CRM SocialBase?
Hot: Salesforce chatter: I like this technology. Nothing that can’t be copied. Expect to see it in every CRM within a few years. Brings another aspect of social into CRM, in terms of work teams and projects.
Fun: Proximity based social networks – Not a primary technology, but something that should be eventually mashed up. FourSquare is a good example. (Yes, I am the mayor of Broadlook).
Practical: CRM Profiler – The next iteration of the technology is cloud-based, lives inside the CRM, jumps over social linkage and includes social agents. Build your own social knowledge-base.
10. Black swans emerging?
Black swan theory Something that changes everything in a space. Denotes an occurrence that no one though of.
LinkedIn CRM – It makes sense, but would they alienate CRM’s that currently mash up with them? It has happened before. In the recruiting space, AIRS, a recruiter add on tool, created their own applicant tracking system. Guess who integrates with AIRS today? Nothing of importance. Next AIRS was acquired by a RPO (recruitment process outsourcing) company… how many competing RPO’s will continue to use them? The number is declining.
Salesforce acquisition of LinkedIn: More likely to be Oracle, SAP, Microsoft or a company that has deep pockets. Salesforce already acquired Jigsaw.
Scariest combo: Google Acquires LinkedIn, creates the Google CRM and makes it free. It actually makes total sense. If Google wants to push ads all day long, while people are at work. This is the way. Gmail is already the best web-based email system. They have google docs. They have a mobile platform. All the components are there. If you take a step further and look at the talent they have hired, patterns emerge. Nuff said.
Social Network -> Social Database -> Social CRM -> Social Linkage -> Social Agents -> CRM SocialBase.
You heard it here first!